HIM
Empowering HIM Teams: Secure, Compliant, and Effortless Data Archival with 314e’s Muspell Archive
For Health Information Management (HIM) teams, the complexities of managing legacy patient data, ensuring compliance, and facilitating information access are constant challenges. 314e, a Healthcare IT company founded in 2004, offers Muspell Archive, a cutting-edge FHIR-native data archival solution designed specifically to streamline HIM operations, reduce costs, and enhance data integrity and accessibility.
Muspell Archive: Tailored for HIM Excellence
Muspell Archive is a cloud-based, FHIR-native healthcare data archiving solution that ensures secure archiving and retrieval of legacy data from over 30+ legacy EHR applications. It is built to meet the rigorous demands of HIM, offering unparalleled features for data management, compliance, and access.
Comprehensive and Accessible Data Archival
Muspell Archive centralizes all your vital healthcare information, providing a single source of truth for both clinical and non-clinical records:
- Clinical Data: Securely archives Problems, Allergies, Medications, Immunizations (PAMI), Encounters, Vitals, Lab Results, Imaging Results, Procedures, Notes, and Assessments. Custom screens can also be created for specialized views.
- Documents & Images: Supports a wide array of formats including Plain Text, RTF, PDF, HTML, XML, TIFF, JPEG, PNG, and more. It creates index-ready PDFs/TIFFs for seamless ingestion into document management systems like OnBase.
- Non-Clinical Data: Manages financial, accounting, receivables, HR, and general ledger data from various ERP systems (e.g., Meditech, Lawson, Oracle, SAP). Analysts can access this via a web-based SQL interface or custom web-based reports.
Effortless Data Access and Retrieval
HIM professionals can quickly locate and review patient information, significantly boosting efficiency:
- Patient-Centric Interface: An intuitive, unified dashboard with patient-first navigation provides instant clinical insights.
- AI-Powered Search: Advanced intelligent search capabilities allow users to quickly locate specific patient data, improving efficiency and outcomes.
- Seamless Epic Integration: All archived data is available with a single click via patient-level Single Sign-On (SSO) within Epic HyperDrive, so clinicians and HIM staff never have to leave Epic to find patient data.
Streamlined Release of Information (ROI)
Muspell Archive simplifies the complex ROI process while ensuring compliance:
- Flexible Workflows: Employs flexible, asynchronous Release of Information (ROI) procedures aligned with ONC regulations to enhance patient access to health data. This includes the autonomy for patients to designate recipients, delivery preferences, and sharing conditions.
- Detailed ROI Export: Allows HIM teams to select specific data for export, preview the data, and generate export files for requesters.
- Custom Attributes: Users can create custom attributes for the ROI Request form, tailoring it to specific organizational needs.
Uncompromised Security and Compliance
Protecting sensitive patient information is a top priority for HIM. Muspell Archive ensures stringent adherence to regulatory standards:
- HIPAA and 21st Century Cures Act Compliant: Muspell Archive is fully compliant with HIPAA, securing patient data, and aligns with the ONC’s 21st Century Cures Act, promoting data transparency and patient access.
- SOC 2 Type II Certified: 314e is a SOC 2 Type II certified company, verified by annual external audits, with all data centers located in the United States.
- Granular Role-Based Access Control (RBAC): Ensures data security by tailoring access permissions at user and service area levels.
- Comprehensive Audit Trails: Meticulously captures information about all user activity, including who accessed what data and when, with specific filters for username, patient name, source system, and duration, providing transparency and accountability.
- Unique Data Isolation & Access Restricted Charts: Prevents unauthorized access by isolating data and limiting sensitive patient data to authorized personnel.
Efficient Data Management and Governance
Muspell Archive offers robust tools for managing the lifecycle of patient data:
- Patient Data Purge: Provides various options for purging patient data, including an ‘Auto Purge’ feature based on selected criteria and purging from individual patient charts. This helps HIM comply with state laws (e.g., for deceased patients).
- Certification of Destruction: Generates an on-demand ‘certification of destruction’ as proof that a record was destroyed, detailing the date, time, user, and reason. These certificates are accessible from the patient search screen and purge logs.
- Patient Merge Functionality: Allows users to merge patient entries from different source systems and generate a new global Muspell MRN, with all related activities tracked in Audit Logs. This is particularly useful for organizations without an existing ETL process or global system, allowing selection of demographics from merged systems.
- Document Upload/Delete: Users with appropriate access can upload documents to a ‘Legacy Scans’ sub-screen for any searchable patient and source system, with all activities tracked in Audit Logs. Documents are stored as FHIR DocumentReference resources in S3.
Financial and Operational Efficiency
By leveraging Muspell Archive, HIM teams can achieve significant cost savings and operational benefits:
- Faster Decommissioning: Retire outdated hardware and eliminate pricey maintenance and licensing contracts sooner.
- Avoid Hidden Costs: Streamline both data archival and conversion into a single process, avoiding delays and extra costs.
- Increased Staff Productivity: Give HIM staff single-click access to legacy data within Epic, reducing search time and boosting productivity.
Why Partner with 314e?
Contact 314e Today!
Empower your HIM team with a secure, compliant, and efficient data archival solution. Visit: www.314e.com Email: info@314e.com Phone: +1-510-371-6736.
Talk to our experts