Release Notes

Patient Search Via ICD Codes

The latest update in Muspell Archive focuses on enhancing clinical data accessibility and diagnostic search capabilities for HIM and clinical users.

Key Feature

1. Patient Search Via ICD Codes: Muspell Archive now allows patient search via ICD codes. This lets users search for diagnosis codes (eg, ICD-10 code) across all patients in the system, instead of checking one patient at a time. This new feature consolidates diagnostic codes into a single searchable interface, enabling HIM teams to identify trends, validate coding accuracy, and support compliance or audit initiatives with ease.

Enhanced Configurability and Smarter Patient Search

The latest updates in Muspell Archive focus on improving configurability, personalization, and search efficiency across the platform.

Key Features

• Functionality to Configure Live EHR Name from Admin Settings
• Revamped Muspell Patient Search UI

1. Functionality to Configure Live EHR Name from Admin Settings: Update the Live EHR name directly from Admin Settings, and it will be reflected instantly in Patient Search and Audit Logs. This feature allows organizations to replace the default ‘Epic’ naming convention with their preferred terminology, ensuring consistency across the system. - it should be default EHR.

2. Revamped Muspell Patient Search UI: The Patient Search interface has been redesigned to improve usability and clarity. All patient identifiers are now displayed together in a structured list view, helping users quickly locate and verify patient details.

New Addition

• Configurable Visibility for Details Drawer Attributes

1. Configurable Visibility for Details Drawer Attributes: Users can now configure which attributes appear in the details drawer for each screen. Previously limited to main screen attributes, this update enables organizations to streamline views tailored to their specific needs.

User Management Settings Revamp

Muspell Archive’s latest update enhances user management by introducing role-based access control and an intuitive permissions interface. This update simplifies user role assignments, making it easier to manage access for Hospital Analytics and other critical functions.

New Additions

• Revamped User Management Screen for Better Usability
• Role-based Access Control for Streamlined Permissions
• Flexible Individual Permission Assignments

1. Revamped User Management Screen for Better Usability: Navigate the redesigned User Management settings (formerly User Access Control) with a cleaner layout and improved functionality. The updated interface ensures easier role and permission assignments, making it more intuitive for administrators.
2. Role-based Access Control for Streamlined Permissions: Assign users to predefined roles that automatically grant them relevant permissions. For example, selecting the HIM Super Admin role gives access to key HIM-related functions like ROI and Accounting of Disclosures, reducing manual configuration.
3. Flexible Individual Permission Assignments: Customize access levels by assigning individual permissions when needed. Users can receive both role-based access and specific permissions, offering greater flexibility while maintaining security and compliance.

Card View and Time Series View for Clinical & Financial Screens

Muspell Archive’s latest update introduces powerful usability enhancements designed to simplify data interaction and improve clinical decision-making. This new update involves the ‘Card View’ layout for all Clinical and Financial screens, alongside Time Series View and Combined Time Series View capabilities for Labs, Imaging, and Vitals screens. 

New Additions

• Card-based Layout for Enhanced Readability
• Quick Access to Key Data Points
• Improved User Navigation & Workflow Efficiency
• Time Series View for Labs, Imaging, and Vitals
• Combined Time Series View for Comparative Analysis

1. Card-based Layout for Enhanced Readability- Access clinical and financial information in a clean, organized layout instead of long, cluttered tables. The new card format restructures how clinical and financial data is displayed, highlighting key details and segmenting data into individual cards that present information in a structured and visually intuitive way.
2. Quick Access to Key Data Points- Locate crucial patient and financial data instantly. Each card surfaces essential information, such as patient demographics, financial records, and disclosure history, so you can quickly find what you need without digging through multiple screens.
3. Improved User Navigation & Workflow Efficiency- Move through records faster with an intuitive, streamlined design. The card view reduces unnecessary clicks and simplifies how you interact with data, helping you complete tasks more efficiently.
4. Time Series View for Labs, Imaging, and Vitals- Monitor labs, imaging, and vitals over time with customizable, interactive charts. Clinicians can easily spot trends and assess treatment effectiveness by focusing on the most relevant observations.
5. Combined Time Series View for Comparative Analysis- Visualize multiple observations with the same unit, like supine and standing blood pressure, on a single graph. This unified view supports better pattern recognition and more informed clinical decisions.

ROI Faxing From Accounting of Disclosures

Muspell Archive’s latest update introduces the ability to fax ROI (Release of Information) files directly from the Accounting of Disclosures screen. This new feature streamlines the disclosure process by allowing users to send documents securely via fax, track fax history, and log recipient details—all within the system.

Key Features

• Seamless Faxing from the Accounting of Disclosures Screen
• Automated Fax Logs for Tracking and Compliance
• Customizable Cover Page for Professional Communication

1. Seamless Faxing from the Accounting of Disclosures Screen- Send finalized ROI files via fax directly from the Accounting of Disclosures screen without additional security steps. Simply select the “Fax” option, enter the recipient’s fax number, add a cover sheet, and send—all within a few clicks. 
2. Automated Fax Logs for Tracking and Compliance- Keep a detailed record of all faxes sent, including recipient details, status (success/failure), and timestamps. The fax history is stored in the Accounting of Disclosures screen, allowing users to easily track and verify disclosures for compliance purposes. A dedicated drawer in the Accounting of Disclosures screen provides quick access to fax history for each release.
3. Customizable Cover Page for Professional Communication- Use the new ‘Cover Page Settings’ in the Template section to configure cover pages for faxed disclosures. Customize placeholders with patient details, sender information, fax numbers, and company details to ensure clarity and professionalism.

Enhanced Patient Data Management With Verified Record Purge

Muspell Archive’s latest update introduces new capabilities for record retention management. Users can now create, edit, and set a default record retention confirmation template. This ensures verifiable documentation of data removal in compliance with regulatory guidelines.

New Additions

• Configurable Record Retention Confirmation for Compliance and Audits
• Effortless Access to Record Retention Confirmations from Logs and Patient Search
• Improved Patient List Functionality for Bulk Review and Retention Management

1. Configurable Record Retention Confirmation for Compliance and Audits- Create, edit, and manage multiple record retention confirmation templates with auto-filled patient details. A default template can also be set to maintain consistency, ensuring clear documentation of data removal.
2. Effortless Access to Record Retention Confirmations from Logs and Patient Search- When patient records are securely removed, a record retention confirmation is automatically stored in the ‘Retention Logs’, enabling easy verification and compliance tracking. Users can also access this confirmation directly from Patient Search.
3. Improved Patient List Functionality for Bulk Review and Retention Management- The ‘Patient List’ feature now supports bulk review and scheduled record removal. Users can create patient lists, track retention status, and ens

Patient Merge With Automated Global MRN Assignment

Muspell Archive’s Patient Merge feature enables users to consolidate duplicate patient records from different source systems and generate a new Global MRN (Medical Record Number). This ensures a unified patient identity across systems, reducing inconsistencies caused by multiple, unlinked records. Additionally, the new ‘Patient Purge’ functionality allows organizations to securely remove patient records while maintaining compliance with retention policies.

Key Features

• Seamless Patient Record Merging Across Source Systems
• Automated Generation of Global Muspell MRN
• Demographic Selection & Conflict Warnings
• Audit Logs for Complete Merge History
• Patient Purge With Record Retention Confirmation Certificate

1. Seamless Patient Record Merging Across Source Systems- Seamlessly merge duplicate patient entries from different source systems within Muspell Archive. This feature is perfect for organizations without an ETL process or a global system, allowing users to merge two records at a time.
2. Automated Generation of Global Muspell MRN- Muspell Archive will automatically generate a new Global Muspell MRN when two patient records are merged. This ensures that patient identities remain consistent within the Muspell Archive while keeping external system workflows unaffected.
3. Demographic Selection & Conflict Warnings- Choose patient demographics from either source system during the merge. If there are discrepancies, Muspell Archive highlights them with a warning indicator, helping you maintain data accuracy.
4. Audit Logs for Complete Merge History- Every merge activity is logged under the Reports section, providing a complete audit trail for compliance and tracking purposes.
5. Patient Purge With Record Retention Confirmation Templates- Securely delete a patient’s clinical and financial records when necessary using the ‘Patient Purge’ functionality. To ensure compliance, Muspell Archive logs all purge activities and generates a record retention confirmation certificate, which you can view in the ‘Patient Purge’ logs.

Advanced Security Label Mapping and Management

Muspell Archive’s enhanced Security Tag Management feature allows users to customize how sensitive data is flagged and displayed across systems. With editable mappings, visual cues, and ‘Break the Glass’ integration, this release strengthens patient privacy and compliance.

New Additions

• Editable Security Label Mapping Across Source Systems
• Custom Tag Creation with Code, Color, and Break the Glass Settings
• Unified Flag Display at Patient, Encounter, and Data Item Levels

1. Editable Security Label Mapping Across Source Systems- Map security tags (e.g., “VVIP”, “Confidential”) from various source systems to standard labels in Muspell Archive. Customize display names to match organizational preferences.
2. Custom Tag Creation With Code, Color, and Break the Glass Settings- Create new tags with unique names, short codes, and colors. Enable ‘Break the Glass' access where needed to protect sensitive data. Only users with ‘Application Settings' access can manage tags.
3. Unified Flag Display at Patient, Encounter, and Data Item Levels- Security tags now appear in the UI with clear color-coded icons and tooltips. Whether at the patient, encounter, or row level, flags are easily visible and configurable for ‘Break the Glass’ access.

Break the Glass Functionality & Reporting

Muspell Archive’s new ‘Break the Glass’ (BTG) capability protects sensitive patient information at multiple patient, encounter, and resource data levels. This update empowers organizations to manage confidentiality while maintaining seamless access control, with built-in audit trails and a new reporting structure.

Key Features

• Multi-level Break the Glass Controls
• Role-based Bypass for Authorized Users
• Audit-ready Break the Glass Reports

1. Multi-level Break the Glass Controls- Control access to sensitive data with Break the Glass (BTG) prompts triggered at the patient, encounter, or specific data item level. Whether viewing data in standalone or Epic Hyperspace, users will see a BTG prompt based on the flags configured in the Application Settings. 
2. Role-based Bypass for Authorized Users- Assign dedicated roles within the User Access Control screen that allow specific users to bypass BTG prompts entirely. This role-based exception supports operational efficiency while maintaining necessary restrictions for broader teams.
3. Audit-ready Break the Glass Reports- Capture all BTG events with reports that log who accessed what data, when, and under what flag, ensuring clear audit trails for every sensitive access.

Smarter Document Uploads With Custom Attribute Settings

Muspell Archive's new release introduces greater flexibility in the document upload experience by allowing users to define custom attributes shown in the upload form. Built on FHIR standards, this update supports more complete documentation, improves data quality, and enhances usability.

New Additions

• Custom Attribute Settings for Document Uploads
• Flexible Attribute Labeling With Drag-and-drop Order Control
• FHIR-compatible Fields for Compliance and Data Consistency

1. Custom Attribute Settings for Document Uploads- Users with access to Application Settings can now create and manage custom attributes displayed on the ‘Document Upload’ form. These attributes are mapped to the FHIR and include options such as Content Creation Date, Security Label, Document Description, Authored By, Service Provider, Authenticator Provider, and Document Status.
2. Flexible Attribute Labeling With Drag-and-drop Order Control- Administrators can customize the sequence in which these attributes appear on the Document Upload popup using a simple drag-and-drop interface. This flexibility supports more efficient workflows and lets users prioritize fields based on organizational needs.
3. FHIR-compatible Fields for Compliance and Data Consistency- All custom attributes are fully mapped to corresponding fields in the FHIR DocumentReference resource, ensuring that document metadata is compliant, queryable, and audit-ready.

Document Upload Functionality for Legacy Scans

With the ‘Document Upload for Legacy Scans’ feature, Muspell Archive closes a critical gap in patient records. Sometimes, when some patient records are found, after a legacy system has been sunsetted, those documents can be uploaded directly to a patient’s archive using the Legacy Scans screen. This update ensures these late-located records are stored securely, mapped to FHIR, and made available for future Release of Information (ROI)—eliminating the need to manage disconnected systems or ad-hoc storage solutions. 

Key Features

• Upload PDFs to Patient Records in Legacy Scans
• Edit, Delete & Audit Document Interactions
• Secure FHIR Mapping & Access Control
• Simplified Release of Information (ROI) Workflows

1. Upload PDFs to Patient Records in Legacy Scans: Users with appropriate access can upload one or more PDF documents tied to a specific patient and legacy source system. Documents are stored securely in S3 and represented by FHIR DocumentReference resources.
2. Edit, Delete & Audit Document Interactions: Uploaded documents can be viewed, edited, or deleted from the Legacy Scans screen by users with permissions. The system supports multiple documents per patient, collapsible editing views for ease of use, and Matomo tracking for audit visibility.
3. Secure FHIR Mapping & Access Control: All document metadata is aligned to FHIR standards for interoperability and compliance. Access to upload and delete functionality is controlled through role-based settings. The Legacy Scans screen is only visible when at least one document exists for the selected patient and source system, preserving user focus and system performance.
4. Simplified Release of Information (ROI) Workflows: By adding late-discovered documents directly to the patient’s archived record, the process of releasing information becomes simpler and more consistent. This eliminates the need to look through separate storage systems or keep track of physical files—everything is stored together in one place, securely and in an organized format, making it easier to retrieve when needed.

Custom Screens & Sections in Patient Chart

Muspell Archive’s Custom Screens & Sections in Patient Chart give users the power to tailor the archive experience to match their unique clinical workflows and legacy system structures. This update enhances usability, consistency, and user adoption by delivering a familiar charting environment for providers and staff.

New Additions

• Customizable Chart Screens by Source System or Use Case
• Section-level Flexibility for Optimized Data Presentation
• Seamless Integration With Legacy Workflows

1. Customizable Chart Screens by Source System or Use Case: Configure new screens within the Patient Chart that reflect the structure and naming conventions of their legacy EHRs. Whether archiving from one or many systems, each screen can be tailored to mirror the layout clinicians are accustomed to, improving navigation and reducing training overhead.
2. Section-level Flexibility for Optimized Data Presentation: Within each custom screen, users can define and organize multiple data sections based on specific use cases, specialties, or data types. This ensures the most relevant information is always front and center, accelerating chart review and clinical decision-making.
3. Seamless Integration With Legacy Workflows: By aligning archived data presentation with the workflows and screens clinicians already know, Muspell Archive reduces friction and supports faster adoption across departments. This feature is particularly impactful for multi-system archives, where consistency and clarity are key to operational efficiency.

Advanced Patient Search

Muspell Archive’s Advanced Patient Search capability transforms the way users access and retrieve patient data across systems. Designed for a unified, intelligent search experience, this release enables streamlined access to patient records by linking Muspell MRNs, Global MRNs, and source system identifiers—empowering clinical and operational users with the full patient picture at their fingertips.

Key Features

• Unified Patient Record Access Across MRNs and Source Systems
• Intelligent Record Matching With Cross-system Visibility
• Seamless Integration With Global and Legacy Systems

1. Unified Patient Record Access Across MRNs and Source Systems: With Advanced Patient Search, users can now search using a Muspell MRN, Global MRN, or a source system-specific MRN. The system intelligently returns all related patient records across connected EHRs and legacy systems, ensuring a truly longitudinal view of the patient’s journey.
2. Intelligent Record Matching With Cross-system Visibility: Whether records originate from Epic, a legacy platform, or a specialty system, Muspell Archive identifies matching profiles and surfaces associated encounters and documents. This reduces the risk of fragmented care and improves decision-making with access to complete and connected information.
3. Seamless Integration With Global and Legacy Systems: The search function is purpose-built for interoperability. Regardless of how a patient is identified across systems, Muspell Archive resolves and displays associated identities, removing silos and enabling faster chart access without toggling between tools or systems.

Release of Information (ROI) Data Export & Real-time Tracking

Muspell Archive simplifies the Release of Information (ROI) process with a powerful, intuitive data export capability. This update empowers users to fulfill export requests with greater precision and speed, while ensuring full transparency and compliance through real-time tracking and access logs.

Key Features

• Flexible Export of Patient Records
• Real-time ROI Logs With Export Status
• Accounting of Disclosures Integration

1. Flexible Export of Patient Records: Users can select the exact information they need, ranging from specific data items to entire patient charts or encounters. Filters and sort options make it easy to navigate by resource category (e.g., Imaging, Labs, Documents), while role-based access ensures sensitive data (such as financial data) is only available to authorized users.
2. Real-time ROI Logs With Export Status: Each data export request is logged and monitored through the ROI Logs. Users can view the current status of any request in real time, and access the exported PDF file directly from the Accounting of Disclosure screen.
3. Accounting of Disclosures Integration: Every ROI action is fully traceable with built-in support for Accounting of Disclosures. Whether viewing, downloading, or faxing the completed PDF, Muspell ensures an auditable record is captured, supporting regulatory compliance with ease.

Epic & Other EHR Integrations

Muspell Archive redefines legacy data management with powerful integration capabilities across Epic and other major EHR systems. This capability enhances how clinical teams access, view, and interact with archived data, bridging the gap between legacy records and modern workflows.

Key Features

• Seamless Integration with Epic Hyperspace & Standalone View
• Standards-based Interoperability (FHIR, C-CDA, HL7v2)
• Contextual Data Access via Unique Identifier System

1. Seamless Integration with Epic Hyperspace & Standalone View: Muspell Archive enables smooth access to archived data directly within Epic Hyperspace or through a standalone interface. Users experience a unified and familiar view of patient records, ensuring that legacy data is never out of reach, whether for clinical, operational, or compliance needs.
2. Standards-based Interoperability (FHIR, C-CDA, HL7v2): Built to support the ONC’s 21st Century Cures Act, Muspell Archive uses modern data standards to ensure compatibility across systems. With robust connectors for legacy EHRs and support for C-CDA and HL7v2 formats, organizations can confidently centralize and utilize historical data without disruption.
3. Contextual Data Access via Unique Identifier System: Muspell Archive’s Unique Identifier System cross-links data from multiple source systems, allowing clinicians to instantly retrieve relevant records regardless of where they originated. This contextual integration not only eliminates data silos, but also enhances decision-making with a full view of patient history.